Event Guidelines
Everything you need to know to host a successful gravel cycling event in the Break O'Day region
Our Event Guidelines
These guidelines ensure the safety and success of your event while preserving our beautiful natural environment
Safety & Compliance
Ensure proper risk management, insurance coverage, and emergency response plans. All events must comply with local regulations and cycling safety standards.
Environmental Stewardship
Implement sustainable practices, minimize environmental impact, and educate participants about preserving Tasmania's pristine environment.
Community Engagement
Work with local communities, businesses, and stakeholders to create positive economic and social impact while respecting local customs and traditions.
Event Requirements
Essential elements needed to organize a successful gravel cycling event
Legal Requirements
- • Public liability insurance
- • Event permits and approvals
- • Risk management plan
- • Emergency response plan
- • Participant waivers
Event Infrastructure
- • Course marking and signage
- • Aid stations and support
- • Medical support
- • Communication systems
- • Waste management plan
Route Requirements
- • Pre-ride route assessment
- • Traffic management plan
- • Alternative routes
- • Course marshaling
- • Emergency access points
Event Organization
Key steps and considerations for organizing your event
Planning Process
- • Submit event proposal
- • Secure necessary permits
- • Develop safety protocols
- • Create marketing plan
- • Establish registration system
Event Operations
- • Volunteer coordination
- • Participant communication
- • Course management
- • Emergency procedures
- • Post-event evaluation
Host Your Event
Ready to organize your own gravel cycling event? We're here to help you get started